Privacy Policy

Last Updated: 2025/12/19

By downloading, accessing, or using Annotime (the "App"), you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

You represent and warrant that you are at least 18 years of age and have the legal capacity to agree to this Privacy Policy. If you are under 18 years of age, or if you do not agree with any part of this Privacy Policy, you must not use the App.

If you are a resident of the State of California, you are advised to review the section titled "Privacy Rights Under U.S. State Laws" below, which provides additional disclosures and rights under applicable California privacy laws. If you are a resident of another U.S. state with specific privacy laws, you should also review this section to the extent required by law.

If you do not agree with this Privacy Policy, you are required to stop using the App immediately, request deletion of your account and associated data by contacting us, and remove the App from your device.

Your continued use of the App constitutes your acceptance of this Privacy Policy.

1. Data Controller

For the purposes of applicable data protection laws, including the General Data Protection Regulation (GDPR) and similar regulations, the data controller responsible for the processing of personal data under this Privacy Policy is: Tianjin New Ideas Technology Co., Ltd., a company registered in Tianjin, China.

If you have any questions about this Privacy Policy or wish to exercise your privacy rights, you may contact us at: support@newideastech.online

2. Scope of This Privacy Policy

This Privacy Policy applies to all users of the App and describes how we collect, use, store, share, and protect personal data when you use our services.

3. Information We Collect

3.1 Information You Provide

Audio recordings
Transcripts, notes, summaries, and other AI-generated content
Audio or video files that you voluntarily upload to the App, or share with the App from other applications
Account-related information (if applicable)

3.2 Information You Provide

Device information (e.g., device model, operating system version)
App usage data necessary for core functionality

We do not collect precise location data or use data for advertising purposes.

4. How We Use Your Information

4.1 Providing the App Services

To provide the core functionality of the App, including AI-powered transcription, summarization, and note generation. This includes processing audio or video files that you record within the App, upload to the App, or share with the App from other applications, in order to generate transcripts, summaries, and notes at your request.

4.2 Improving Service Quality and User Experience

To maintain, analyze, and improve the performance, functionality, and reliability of the App. This may include using aggregated and anonymized information such as feature usage duration, frequency of use, device type, operating system version, and diagnostic or crash data to evaluate feature effectiveness, identify technical issues, and enhance the overall user experience.

4.3 Communicating With You

To communicate with you regarding your use of the App, including responding to customer support inquiries, providing technical assistance, and sending service-related notices. We may use the email address you provide to deliver these communications.

We do not use your personal data or User Content for advertising, marketing, user profiling, or training AI models.

5. AI Processing and Third-Party Services

We rely on trusted third-party service providers to operate, maintain, and improve the App. These third parties act as data processors on our behalf and process personal data only as necessary to provide their respective services.

The third-party services we use include:

DigitalOcean – used to host and deploy our backend servers and related infrastructure.
Apple – used to process subscription purchases and payments made through the App Store. We do not receive or store your full payment information.
Firebase (Google) – used for analytics and diagnostics to help us understand App performance, feature usage, and to identify and fix technical issues. Data collected through Firebase is aggregated and used solely for improving the Service.
AssemblyAI – used to provide speech-to-text transcription services for audio or video files that you record, upload, or share with the App.
OpenAI – used to provide specific artificial intelligence features within the App, such as text summarization and other AI-assisted processing. Data sent to OpenAI is processed only to deliver the requested functionality and is not used for model training.
Meta (Facebook) – used for marketing and promotional services, such as measuring the effectiveness of advertising campaigns. We do not share your audio recordings, transcripts, or notes with Facebook for advertising purposes.

All third-party service providers are contractually required to protect your data and to process it in accordance with applicable data protection laws.

6. Data Storage, Retention, and Deletion

We retain User Content and personal information only as long as necessary to provide our services and comply with legal obligations. Retention periods are determined based on applicable laws and regulations to ensure that your data is not kept longer than necessary.

7. User Rights

Depending on your location, you may have the right to:

Access your personal data
Request correction or deletion
Restrict or object to processing
Request data portability

]When you exercise any of these rights, we may require you to verify your identity to ensure that your personal data is protected and that requests are legitimate. Requests can be submitted by contacting us at the email address above.

8. Privacy Rights Under U.S. State Laws

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), including the right to:

Know what personal information is collected and how it is used
Request deletion or correction of personal information
Opt out of the sale or sharing of personal information (we do not sell or share personal data)
Not be discriminated against for exercising privacy rights

You may exercise these rights by contacting us via email: support@newideastech.online

9. Regional Privacy Rights

We recognize that individuals from different countries and regions may have additional rights under local privacy laws. Depending on your location, you may have specific rights, which may include:

9.1 European Economic Area (EEA) / United Kingdom

Right to access, correct, delete, and restrict processing of your personal data
Right to data portability
Right to withdraw consent where applicable

9.2 Canada

Right to access and correct your personal information held by us
Right to withdraw consent for certain processing activities

9.3 Other Jurisdictions

You may have additional rights under applicable local laws, including the right to lodge a complaint with a supervisory authority.
When exercising your rights, we may require verification of your identity to protect your personal information.

We will make reasonable efforts to respect these rights and respond in accordance with applicable laws.

10. International Data Transfers

Your information may be processed in countries other than your own. We take appropriate safeguards to protect your data in accordance with applicable laws.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Continued use of the App after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at: support@newideastech.online