Privacy Policy

Last Updated: 2026/09/11

By downloading, accessing, or using Annotime (the "App"), you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

You represent and warrant that you are at least 18 years of age and have the legal capacity to agree to this Privacy Policy. If you are under 18 years of age, or if you do not agree with any part of this Privacy Policy, you must not use the App.

If you are a resident of the State of California, you are advised to review the section titled "Privacy Rights Under U.S. State Laws" below, which provides additional disclosures and rights under applicable California privacy laws. If you are a resident of another U.S. state with specific privacy laws, you should also review this section to the extent required by law.

If you do not agree with this Privacy Policy, you are required to stop using the App immediately, request deletion of your account and associated data by contacting us, and remove the App from your device.

Your continued use of the App constitutes your acceptance of this Privacy Policy.

1. Data Controller

For the purposes of applicable data protection laws, including the General Data Protection Regulation (GDPR) and similar regulations, the data controller responsible for the processing of personal data under this Privacy Policy is Nempty Intelligence Co., Ltd., a company registered in Hong Kong.

If you have any questions about this Privacy Policy or wish to exercise your privacy rights, you may contact us at: support@nempty.online

2. Scope of This Privacy Policy

This Privacy Policy applies to all users of the App and describes how we collect, use, store, share, and protect personal data when you use our services.

This Privacy Policy also describes how Annotime accesses and uses information obtained from third-party services that you choose to connect to the App, including Google services and supported online meeting services.

3. Information We Collect

3.1 Information You Provide

Depending on the features you use, we may collect or process：

Audio recordings
Transcripts, notes, summaries, and other AI-generated content
Audio or video files that you voluntarily upload to the App, or share with the App from other applications
Account-related information (if applicable)
Information you provide when contacting customer support

3.2 Information Obtained Through Third-Party Services

If you choose to connect a third-party service to Annotime, we may access certain information from that service as necessary to provide the functionality requested by you.

When you connect your Google or Zoom account to Annotime, we may access account and meeting-related information necessary to provide meeting-related functionality. This may include calendar events, meeting information, and other information required to display upcoming meetings, identify supported online meetings, and allow you to select meetings for recording and note-taking.

Annotime accesses and uses information from these services only as necessary to provide the features you request. For Google APIs, Annotime's use of Google user data complies with the Google API Services User Data Policy, including the Limited Use requirements.

We do not access your Google Calendar information for purposes unrelated to the functionality described in this Privacy Policy.

3.3 Information We Collect Automatically

We may automatically collect limited technical and usage information necessary to operate, maintain, and improve the App, including：

Device information (e.g., device model, operating system version)
App usage data necessary for core functionality

We do not collect precise location data or use data for advertising purposes.

We may use limited device, usage, and advertising attribution information to measure the effectiveness of our marketing campaigns. We do not use Google user data, audio recordings, transcripts, notes, or other User Content for advertising or targeted advertising purposes.

4. How We Use Your Information

4.1 Providing the App Services

To provide the core functionality of the App, including AI-powered transcription, summarization, and note generation. This includes processing audio or video files that you record within the App, upload to the App, or share with the App from other applications, in order to generate transcripts, summaries, and notes at your request.

4.2 Improving Service Quality and User Experience

To maintain, analyze, and improve the performance, functionality, and reliability of the App. This may include using aggregated and anonymized information such as feature usage duration, frequency of use, device type, operating system version, and diagnostic or crash data to evaluate feature effectiveness, identify technical issues, and enhance the overall user experience.

4.3 Communicating With You

To communicate with you regarding your use of the App, including responding to customer support inquiries, providing technical assistance, and sending service-related notices. We may use the email address you provide to deliver these communications.

We do not use your personal data or User Content for advertising, marketing, user profiling, or training AI models.

4.4 Google User Data and Limited Use

Annotime's use of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.

Google user data obtained through Google Workspace APIs is used only to provide user-facing functionality requested by the user, such as displaying upcoming Google Calendar meetings and enabling users to select meetings for recording and note-taking.

Any transfer of Google user data to third-party service providers is limited to what is necessary to provide the requested functionality and is subject to appropriate contractual and data protection requirements.

5. AI Processing and Third-Party Services

We rely on trusted third-party service providers to operate, maintain, and improve the App. These third parties act as data processors on our behalf and process personal data only as necessary to provide their respective services.

The third-party services we use include:

DigitalOcean – used to host and deploy our backend servers and related infrastructure.
Apple – used to process subscription purchases and payments made through the App Store. We do not receive or store your full payment information.
Firebase (Google) – used for analytics and diagnostics to help us understand App performance, feature usage, and to identify and fix technical issues. Data collected through Firebase is aggregated and used solely for improving the Service.
AssemblyAI – used to provide speech-to-text transcription services for audio or video files that you record, upload, or share with the App.
OpenAI – used to provide specific artificial intelligence features within the App, such as text summarization and other AI-assisted processing. Data sent to OpenAI is processed only to deliver the requested functionality and is not used for model training.
Recall – used to provide meeting recording infrastructure for supported online meeting services.
Meta (Facebook) – used for marketing and promotional services, such as measuring the effectiveness of advertising campaigns. We do not share your audio recordings, transcripts, or notes with Facebook for advertising purposes.

All third-party service providers are contractually required to protect your data and to process it in accordance with applicable data protection laws.

6. Data Security

We maintain appropriate physical, administrative, and technical safeguards designed to protect your personal information, Google user data, and User Content against unauthorized access, disclosure, alteration, or destruction.

We take reasonable measures to protect the confidentiality, integrity, and security of information processed through the App and limit access to authorized personnel and service providers who require such access to provide and maintain our services.

7. Data Storage, Retention, and Deletion

We retain User Content and personal information only for as long as necessary to provide our services, fulfill the purposes described in this Privacy Policy, and comply with applicable legal obligations.

Retention periods may vary depending on the type of information and the functionality being used.

Information processed by third-party service providers may be retained by those providers in accordance with their applicable contractual obligations, technical requirements, and privacy policies.

When information is no longer necessary, we take reasonable measures to delete or anonymize it, subject to applicable legal requirements.

You may also request deletion of your account and associated personal information by contacting us at: support@nempty.online

8. User Rights

Depending on your location, you may have the right to:

Access your personal data
Request correction or deletion
Restrict or object to processing
Request data portability
Withdraw consent where processing is based on consent

]When you exercise any of these rights, we may require you to verify your identity to ensure that your personal data is protected and that requests are legitimate. Requests can be submitted by contacting us at the email address above.

9. Privacy Rights Under U.S. State Laws

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), including the right to:

Know what personal information is collected and how it is used
Request deletion or correction of personal information
Opt out of the sale or sharing of personal information (we do not sell or share personal data)
Not be discriminated against for exercising privacy rights

You may exercise these rights by contacting us via email: support@nempty.online

10. Regional Privacy Rights

We recognize that individuals from different countries and regions may have additional rights under local privacy laws. Depending on your location, you may have specific rights, which may include:

10.1 European Economic Area (EEA) / United Kingdom

Right to access, correct, delete, and restrict processing of your personal data
Right to data portability
Right to withdraw consent where applicable

10.2 Canada

Right to access and correct your personal information held by us
Right to withdraw consent for certain processing activities

10.3 Other Jurisdictions

You may have additional rights under applicable local laws, including the right to lodge a complaint with a supervisory authority.
When exercising your rights, we may require verification of your identity to protect your personal information.

We will make reasonable efforts to respect these rights and respond in accordance with applicable laws.

11. International Data Transfers

Your information may be processed in countries other than your own. We take appropriate safeguards to protect your data in accordance with applicable laws.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Continued use of the App after changes become effective constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at: support@nempty.online